DataRetention
The archiving tool.
Safely preserving what isn't migrated: With dacon® DataRetention, historical data remains audit-compliant and retrievable—directly from the migration process, without any system disruption.
Historical data that is no longer needed is written to a project-specific data model during the ongoing migration process via a “migrate or archive” branch. The same rules and checksums used in the migration itself are applied here. One tool, one set of rules, consistent audit trails.
The dacon® approach:
From technical coercion to creative tools
Every migration carries decades of legacy data with it
Many core system migrations face the same dilemma. Legal retention requirements extend beyond ten years, particularly for contract and claims data relevant to rate calculations. From a technical perspective, however, only a fraction of this data is actually needed in the new core system. The vast majority of legacy data is no longer used after migration, yet it still burdens the target system, testing, and runtime.
The usual workarounds come at a price: Migrating everything means full complexity and data volume in the target system, lengthy test runs, and a flood of errors stemming from rare legacy configurations. Keeping the legacy system running incurs licensing, operating, and expertise costs for a system that now serves only as a reference.
The dacon® solution: A Crossroad —Migration or Archiving
dacon®DataRetention is directly integrated into the migration engine and is part of DataBridge. Only the active data is transferred to the new core system. Older contract statuses, closed claims, and terminated contracts are written to the archive during the same migration run, using the same set of rules and the same check digits.
The business department retains full access via a customizable web interface. Field layout and search logic can be replicated in the archive based on familiar processes, without the need to continue operating the legacy system. Retention requirements are met, role-based access and deletion policies are enforced, and audit trails remain consistent throughout.
Your benefit in a nutshell:
No system shift
Archiving as an integrated step in the migration process: consistent checksums and an audit trail from the source to the archive—no separate export or import, no gaps in the audit trail.
A targeting system without any extra weight
Less volume, less complexity, and less testing effort in the new core system. Legacy systems can be decommissioned—eliminating licensing, operating, and know-how costs.
Compliance is ensured
Retention requirements are met, archived data is read-only, and retention and deletion periods are defined. GDPR- and GoBD-compliant, without a third-party vendor and without a separate data protection procedure.
The logic behind the ease:
This is how easy it works
Secure Archiving
Familiar Interfaces
Flexible Search
Exports & Reports
Roles & Anonymization
Retention Periods & Data Deletion Policies
Integration of Third-Party Systems
The following enhancements can be integrated, or third-party systems can be connected, as project-specific implementation phases:
- CoC Integration, Deadline Logic
- Retrieval APIs, BI/DWH, or Output Management
- Full-text search
Workflow
Steps 01–03 constitute the one-time, customer-specific ramp-up. Step 04 utilizes DataBridge's existing migration infrastructure, eliminating the need for a separate export or import.
Areas of Application
Migration Archive
Replacement of legacy systems
Long-Term Archive
Operations, Safety & Technology
Managed Service
dacon® operates DataBridge and the DataRetention module as a managed service on Oracle Cloud Infrastructure. Operation, monitoring, and maintenance are provided by a single provider; connectivity is via VPN, and access is through a web browser. Installation within an existing cloud infrastructure or on-premises is also possible.
Security & Governance
Access is secured through MFA and, optionally, SSO. A role-based authorization model protects the data. Activity and job logs ensure traceability, while sensitive data can be masked using predefined parameters. Archived data is stored in an audit-compliant manner and is read-only.
Do you have questions about the module DataSimulation or would you like to know more about the dacon® DataBridge? Feel free to contact us for further information or personal advice.
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